Run the whole
operation.
MileBrain is trucking management software for owner-operators and small fleets — loads, dispatch, invoices, fuel and IFTA, repairs and driver pay, from your phone.
30-second entries · Built by a working owner-operator · Free for your first truck · Phone, tablet, desktop
Stop hauling cheap freight.
MileBrain learns your true cost per mile from your own fixed costs, fuel log, and repair history. Type a rate and it judges the load on the spot — above or below breakeven, to the dollar.
- Cost per mile from your real numbers — not an industry average.
- Every load judged as you type it: pays or loses, exact dollars.
- Gets sharper with every fuel stop and repair you log.
Two hours on site. The clock is running.
Detention money you never collected — because nobody wrote the times down. MileBrain does. Check in and out at every stop; anything over 2 hours on site gets flagged automatically.
- Multi-stop loads with check-in and check-out at every stop.
- Over 2 hours on site — flagged without you thinking about it.
- Timestamps on record when the broker asks for proof.
Load stops — today
Over 2 hours — detention flagged automatically.
Bill in one tap. Chase what’s owed.
Auto-numbered, professional invoices — print or download the moment the load delivers. Then the dashboard keeps a “Chase these payments” list, with anything past 30 days in red.
- One-tap invoices, auto-numbered. Print or download.
- “Chase these payments” sits right on the dashboard.
- 30+ day aging turns red, so nothing quietly slips.
Chase these payments
Every job the office does. In your pocket.
No spreadsheet, no shoebox of receipts, no second app. One brain holds it all.
Rate cons read for you
Scan the broker’s rate confirmation, or photograph the page — or forward it to your own private address. Lane, dates, rate, miles and every stop come back filled in, with your breakeven already worked out on it. Nothing becomes a load until you tap Add.
Receipts, signatures & QuickBooks
Photograph a fuel receipt or a repair bill and the entry fills itself — blanks stay blank. Take a signature at the door, on the phone, with no signal. Send the broker a read-only tracking link that never shows your rate. Hand your bookkeeper two QuickBooks CSVs.
Dispatch board
Live lane map, multi-stop loads, check-in and check-out at every stop. See who’s rolling and where, at a glance.
Fuel & IFTA
Log fuel stops with the state, and the quarterly IFTA fuel table builds itself. MPG per truck from odometer readings — with warnings when it drops.
Repairs & service alerts
Searchable repair history per truck with receipt photos. Oil, PM, inspection, registration — countdown alerts before they’re due, not after.
Drivers & compliance
CDL and medical-card expiry alerts. Loads assigned to driver and truck, pay per load, earnings and settlement data ready when you are.
Today briefing
Today’s pickups and deliveries, late stops, who’s rolling, what’s overdue, who owes money. One screen before your first cup of coffee.
Backups & snapshots
Auto daily snapshots, one-file backup and restore, CSV exports. Works on phone, tablet, and desktop — your numbers are never trapped.
Rolling in minutes. Not weeks.
Sign up
30 seconds. No card, no sales call. Your first truck is free, with 10 AI questions per month.
Add your truck and loads
30 seconds each. Fuel stops, repairs, and rates as they happen — from the cab, on your phone.
Know your numbers
From day one. Your breakeven per mile, who owes you money, what’s due on the truck — all of it, live.
Simple. Like it should be.
Free
1 truck, 1 employee, unlimited customers and loads. Every core feature plus 10 AI questions each month. No card needed.
Start freeBrain
Unlimited AI questions and quote replies based on your records. 1 truck and 1 employee.
Pro
Brain included, with 2 trucks and unlimited employees. Add trucks for $15 each.
Know the numbers before the software.
Plain-English guides for running a small carrier, written from the cab, not a marketing desk.
Cost per mile, worked out
Fixed plus variable costs, a one-truck example with 2026 figures, and what deadhead does to your breakeven.
IFTA deadlines for 2026
The four due dates, what the return reports, tax-paid gallons, and the mistakes that get returns bounced.
Detention pay, billed and paid
The two-hour convention, the timestamps that prove it, the rate con line to check, and the invoice.
All guides → · Compare MileBrain with other trucking software → · Help center →
Run your company from your pocket — starting today.
30-second entries. Your real numbers. One brain.
Start free Try the live demoFree for your first truck · No card needed