Every mile. Every dollar. One brain.
Six modules, one screen: dispatch, breakeven, invoices, fuel & IFTA, repairs, and your team. The core operation is shipped and working in the app today. Free includes 10 AI questions each month; Brain and Pro add unlimited assistant access.
Updated September 17, 2026Every load on one board. Every stop written down.
Detention money you never collected — because nobody wrote the times down. MileBrain does.
- Live lane map — see every truck's lane on the dispatch board at a glance.
- Multi-stop loads — pickups, drops, and everything in between on one load.
- Check in, check out at every stop. The times get recorded, every time.
- Detention auto-flagged after 2 hours on site — no mental math, no missed money. Time on site still burns your 14-hour window under FMCSA’s hours-of-service rules; how to bill it is in the detention pay guide.
- Who's rolling, who's sitting, who's late — one look tells you.
Detention flags itself after 2 hours on site.
Read the rate con. The load appears.
The big systems sell this as their flagship AI, behind a $50,000 setup. Yours is on the free truck.
- Scan it — pick the PDF or photograph the page, right from the Loads screen.
- Or forward it — your own private address, switched on for your account when you ask.
- Broker, lane, dates, rate, miles, weight, every stop — read straight off the paperwork.
- Anything it can’t read stays blank. It never guesses a number you have to trust — and a value that isn’t actually printed on the document is thrown away before you see it.
- Your breakeven, already worked out on it — before you say yes.
- Nothing is added until you tap “Add this load”. It’s a draft, never a surprise.
- No charge per document on any plan today.
A draft until you tap Add. Blanks stay blank on purpose.
Photograph it. Sign it. Share it. Send it to the bookkeeper.
Four jobs that eat a one-truck carrier’s evening. All four are on the free plan.
- Photograph a receipt and the entry fills itself. A fuel receipt gives gallons, price per gallon, total, date, the station and the state; a repair bill gives the shop, its invoice number, the odometer, the total, and every priced line split into parts and labour — with anything the bill didn’t make clear left unsorted rather than guessed. The original stays attached, PDF or photo. It fills the form — you read it and tap Save.
- Anything the paper doesn’t say stays blank. And if the gallons times the price don’t come to the total, it keeps the total and tells you which two numbers to check.
- Get a signature at the door. Full screen, a finger, one hand. It lands on the load, on the invoice and on the shipper’s tracking page — and it works with no signal.
- Send the broker a tracking link. Read-only, revocable, and it shows the lane, the stops and the times — never the rate, the driver’s pay or what the load cost you. It stops working a week after delivery.
- QuickBooks, when your bookkeeper asks. Two CSV files — invoices and expenses — with the column names QuickBooks expects. You upload them yourself: no account to connect, nothing syncing behind your back.
- Give a regular customer a login. A customer portal: every load you haul for them, the stops and times, the delivery signature and their invoices — never another customer’s load, never your costs or the driver’s pay, and never the rate unless you switch it on for that customer. Invited from the customer record, removed in one tap.
- Automatic check calls. When the driver checks in or out, picks up or delivers, the customer gets an email with the stop, the time and a tracking link — one email per save, never the rate, off until you turn it on per customer.
- A real predicted arrival. Built from the last check-in, the miles left at your own average speed and how long that receiver usually holds a truck — shown as a window like “Tue 2–4 pm” with what it was built from, and “no estimate yet” when there isn’t enough to say.
- Check a broker before you haul for him. One tap on the customer record or a rate con looks the MC number up in FMCSA’s public record — authority, USDOT status, out of service — and puts it next to what your own invoices say about how he pays. If FMCSA doesn’t answer, it says so; it never invents a status.
- Damage and shortage claims. Log a claim on a delivered load — what, how much, photos, who raised it — and follow it open, disputed, settled, paid on the load, on the customer and in one claims list under reports.
- A driver can sign for a load and photograph a receipt. He still never sees a rate.
Nothing is saved until you tap Save.
Know your number. Judge every rate.
MileBrain learns your true cost per mile from your own books — then judges every load's rate while you're still typing it.
- Enter fixed costs once — truck note, insurance, plates, the works.
- Fuel cost per mile pulls automatically from your own fuel log.
- Repair cost per mile pulls automatically from your repair history.
- Live verdict as you type — above or below breakeven, to the exact dollar.
- Your number stays honest because it's built from your real spending. Stop hauling cheap freight.
Bill it in one tap. Chase it before it goes stale.
A delivered load becomes a finished invoice in one tap. Then the dashboard rides shotgun on who owes you.
- One-tap invoices — professional, ready to send.
- Auto-numbered — no duplicates, no guessing what's next.
- Print or download straight from the load.
- "Chase these payments" — the dashboard lists exactly who owes you money.
- 30+ days turns red. You see it before it becomes a write-off.
The quarterly table builds itself.
Log fuel stops as you go — state included. When the quarter closes, your IFTA fuel table is already done.
- Log every fuel stop with gallons, dollars, and state.
- Quarterly IFTA fuel table assembles itself from your log — no spreadsheet weekend. Rates per jurisdiction are published in the IFTA, Inc. tax rate matrix; the 2026 filing dates are in the IFTA deadlines guide.
- MPG per truck, calculated from your odometer readings.
- MPG-drop warnings — catch a dragging brake or a bad injector before it eats your fuel money.
Every repair. Every receipt. Nothing sneaks up.
A searchable history for every truck, receipts attached — and a service schedule that counts down before things come due, not after.
- Full repair history per truck — search it in seconds.
- Receipt photos attached to every entry. The paper trail lives with the truck.
- Service schedule engine — oil, PM, inspection, registration.
- Countdown alerts before it's due, not after it's late.
- Know what a truck has actually cost you — it feeds your breakeven number too.
Alerts fire before the due date — oil, PM, inspection, registration.
Drivers, trucks, and pay — squared away.
Assign every load to a driver and a truck. Compliance dates alert you ahead of time. Pay adds itself up.
- Loads assigned to driver + truck, straight from the dispatch board.
- CDL expiry alerts — before a license lapses, not after.
- Medical-card expiry alerts, same deal.
- Driver pay set per load — no side spreadsheet.
- Earnings and settlement data, ready when payday comes.
Ask it what you made. It reads your own books back.
Every other system in this business records what you did. This one tells you what it meant — out of your records and nobody else’s.
- Ask in your own words. “What did I clear on Chicago runs last month?” “Who owes me money?” “Which truck costs me most a mile?” “How many miles in Ohio last quarter?”
- The answer is arithmetic, not a guess. MileBrain works every figure out with the same code its reports use. The wording is all the model does — and a sentence carrying a number MileBrain did not compute is thrown away before you ever see it. Ask twice, get the same number twice.
- Every answer shows its working — the period, how many loads or invoices it was built from, and a button that opens the report behind it so you can check it yourself. Never a bare number.
- A question it can’t work out gets told so, along with what it can. There is no third path where something quietly gets estimated.
- Rules that run themselves. Delivered but not invoiced. An invoice past your terms. A load booked under your breakeven. A document expiring, a truck due for service, a stop nobody checked in at, a broker who just got slower. Switch one on and it checks once a day — and tells you once, not every morning after.
- A rule can tell you and nothing else. None of them writes to a load, an invoice or your books, and none of them can contact a customer. There is no path from a rule to anybody’s address but yours.
- A broker asks for a rate; you get a reply to read. Priced off your own cost per mile plus the margin you set, in the lane and the miles he asked about. It drafts — you send. And if your cost per mile isn’t set up it says so instead of quoting a number built on nothing.
- A morning briefing when you open the app. Six lines: what delivers today, what picks up, what went past terms overnight, what expires this week, what a driver messaged, what you’re owed. Every line taps through to the thing it came from, and every figure is already true somewhere else in the app.
- Free includes 10 AI questions each month. Brain and Pro include unlimited questions and quote replies, subject to fair use.
MileBrain computed the figure. The model only wrote the sentence.
The small stuff that isn't small.
Every plan gets the core operation, including the free one. Brain and Pro add unlimited assistant access.
Today briefing
Open the app, get the day in six lines: today’s pickups and deliveries, what went past terms overnight, what expires this week, what a driver messaged, what you’re owed. Tap any line and it opens the thing it came from.
Auto daily snapshots
Your data gets snapshotted automatically, every day. A fat-fingered delete doesn't cost you the quarter.
One-file backup
The whole company backs up to one file. Restore from it just as fast. Your books, in your hands.
CSV exports
Loads, invoices, fuel, repairs — export to CSV whenever your accountant asks. No lock-in: export everything, any time.
Works on any device
Phone in the cab, tablet at the dock, desktop at the desk. Same brain everywhere.
30-second entries
A fuel stop, a repair, a check-in — logged in about 30 seconds. Built for a truck cab, not a back office.
The paperwork the big systems charge extra for.
Every one of these is a draft until a person accepts it, and every number comes from the engines above — nothing is computed twice.
Timecards & payroll export
A driver clocks on and off with one tap, or confirms the card the app proposes from his own stop stamps. Weekly hours with overtime past 40, and a CSV for whoever runs payroll — gross from the settlement engine. MileBrain does not file payroll taxes.
Bank statement import
Upload the CSV or OFX from any bank. Each line is matched to an invoice, a fuel stop, a repair or a settlement already in the books — matched, probable or unmatched. Accept a payment and the invoice is marked paid on that date. The same line never books twice.
Fuel-card statement import
The statement you download from your card provider becomes draft fuel stops — truck and driver guessed from the unit and the card, state from the location. A stop already typed by hand is flagged, not doubled. IFTA and cost per mile pick them up like any other fill.
Shop work orders & warranty
Opened, parts ordered, in progress, done. Parts and labour lines, a PO number and vendor, expected against actual, and a warranty date on any line so a covered failure is claimed, not paid twice. Closing writes the repair records the rest of the app already reads.
A report builder that cannot lie
Pick loads, fuel, repairs, invoices, settlements or claims; a period; a grouping; the measures. The server runs the fixed reports’ own functions and hands back rows. No formula box, on purpose. Save it, print it, CSV it, pin it to the dashboard.
A public API, your keys
Create a key under More, shown once, read-only or read-write, revocable at once. It reads your loads, customers, trucks, fuel, repairs, invoices, settlements and claims — this company only, rate-limited, every call in your activity log. Docs with real examples →
Driver records and operational measures
Record dated checklist evidence and compressed document photos, preserve renewal history, and use existing owner/admin reminders for upcoming recorded dates. Linked drivers can read their own core file. Previous-employer investigation material stays with the office. The checklist tracks evidence; it does not certify compliance or run Clearinghouse queries.
Driver measures use 90 days of recorded work, with at least three delivered loads and three usable samples before showing percentages or averages. See dated arrivals, document presence by delivery, and potential detention. No composite safety score. Missing timestamps and timezones are excluded; clock-on punctuality uses live taps against starts scheduled by the office before the shift. Manual clock-ins and missing schedules are excluded.
Plan the week. Record what happens on the road.
Weekly truck planning
See loads by truck and day, then review an assignment or date change. Desktop drag and phone tap controls use the same save checks, with overlap and readiness warnings.
Estimated repositioning
See an estimate between a truck’s preceding delivery and next pickup. Census town coordinates and a distance factor supply the estimate; these are not truck-route miles and never replace entered miles.
Reviewed stop ordering
Compare a booked load’s saved stop order with a shorter estimated order. Fixed endpoints, appointments and same-day pickup/delivery groups constrain the suggestion. You review and accept it.
Arrival suggestions you confirm
With location sharing enabled, accurate foreground readings can suggest arrival after ten stationary minutes near the next stop’s town. The driver confirms the actual stop; a recorded stop time has a 60-second undo.
National Weather Service alerts
Check current severe or extreme driving alerts in saved stop states and near a fresh shared driver position. Every check shows its time. This is US alert coverage, not a future route forecast.
Breakdown and accident reports
A driver’s reviewed breakdown creates a work order and a recorded tow-information card. Guided accident reports save drafts, restrict access to the reporting driver and company owner/admin, and print for your records. Neither flow books a tow or sends a report to an insurer.
One brain for the whole operation.
Start on the free tier — one truck and 10 AI questions per month. Add Brain for more AI help or Pro when the fleet grows.
Start freeFree for your first truck · No card needed