MileBrain vs Rigbooks: the bookkeeping tool and the operating record.
Rigbooks is trucking bookkeeping that knows what a mile costs. MileBrain is the operating record that creates the numbers a bookkeeper wants, from the rate con to the paid invoice. They start from different ends of the same week. Here is what each one does, at September 2026 prices.
Updated September 17, 2026What Rigbooks is
Rigbooks is web-based bookkeeping for trucking. Its core idea is cost and profit per mile, with fuel logged against the odometer and repairs recorded against the truck. In our September 2026 review its one-truck plans ran from $19 a month without invoicing to $49 with invoicing, then about $107 at three trucks, $149 at five and $294 at ten. It is web only, with no phone app and no dispatch. It offers a 30-day trial, and bank-statement import was a paid add-on.
Who it is for
An owner-operator who wants clean books and a true cost per mile, does the entry at a computer, and already has dispatch handled elsewhere or in his head. If you are a one-truck operation that mainly needs to know what the truck really costs and to hand tidy numbers to a tax preparer, the $19 plan is a low-cost way to get there, and the $49 plan adds invoicing. The 30-day trial is long enough to run a full month of receipts through it.
Rigbooks and MileBrain, line by line
Not listed means the vendor’s own pages did not list it when we read them in September 2026, not that it is absent. Nothing in the Rigbooks column is guessed.
| What matters | Rigbooks | MileBrain |
|---|---|---|
| 1 truck | $19/mo without invoicing, $49/mo with invoicing | Free ($0) with every feature and 10 AI questions a month; Brain $15/mo for unlimited Ask MileBrain |
| 3 trucks | About $107/mo | $45/mo on Pro |
| 5 trucks | $149/mo | $75/mo on Pro |
| 10 trucks | $294/mo | $150/mo on Pro |
| Contract | 30-day trial; term not listed in our review | Month to month, no card to start, cancel from More → Billing |
| Phone app | Web only, no app | Installs to the home screen from the browser (PWA), works offline, no app store |
| IFTA | Not listed | Quarterly fuel table by state from the fuel log |
| Maintenance | Repairs recorded; service scheduling not listed | Repair history with receipts, service countdowns, shop work orders with warranty lines |
| Breakeven | Cost and profit per mile | Cost per mile learned from your own fixed costs, fuel log and repairs; every rate judged as you type |
| Invoicing | Only on the $49 tier and above | One-tap invoices from a delivered load, auto-numbered, aging list on the dashboard |
| Settlements | Not listed | Driver pay per load, settlements computed by the app, payroll CSV |
| Hardware | Not listed | None |
| AI assistant | Not listed | Ask MileBrain answers from your own records; 10 questions a month on Free, unlimited on Brain and Pro |
| API | Not listed | Public API with keys you create and revoke, included on every plan |
| Portal | Not listed | Customer portal (rate hidden unless you switch it on per customer) and read-only tracking links that never show the rate |
When to choose Rigbooks
- Bookkeeping is the whole job you are buying software for and dispatch lives somewhere else.
- You work at a computer and do not need a phone app.
- A $19 plan without invoicing is all one truck needs from you right now.
- You want to hand a tax preparer clean cost-per-mile books and nothing more.
When to choose MileBrain
- You want cost per mile and the dispatch, stops, invoices and settlements that produce it, in one record.
- You work from the phone: fuel receipts photographed at the pump, stops checked in and out, signatures at the door.
- You want invoicing without paying a higher tier for it, and bank-statement import without an add-on.
- You run one truck and $0 with every feature beats $19 without invoicing.
- You want the rate con read into a load and judged against your breakeven before you say yes.
Questions people ask about Rigbooks and MileBrain
Is Rigbooks cheaper than MileBrain?
For one truck without invoicing, Rigbooks listed $19 a month; MileBrain is free for one truck and includes invoicing. With invoicing Rigbooks listed $49. At three trucks Rigbooks was about $107 against MileBrain’s $45; at five, $149 against $75; at ten, $294 against $150. Prices as listed September 2026.
Does MileBrain track cost per mile like Rigbooks?
Yes. MileBrain learns your cost per mile from the fixed costs you enter once plus your own fuel log and repair history, then judges every rate against it as you type. Rigbooks tracks cost and profit per mile from fuel logged against the odometer and recorded repairs.
Can Rigbooks dispatch or run on a phone?
In our review Rigbooks was web only, with no phone app and no dispatch. MileBrain is phone-first with a dispatch board, multi-stop loads with check-in and check-out, and a home-screen install that works offline.
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